Job Position: Project Administrator (Construction)

Ref: 4988

Location: Eastern Cape

Salary: Negotiable commensurate with qualification and experience

Email your CV to recruit@onlinepersonnel.co.za

Qualifications / Requirements:

  • Minimum of Grade 12
  • Minimum of 2 years construction experience
  • Highly organized and excellent time management skills
  • Accurate and ability to multi-task
  • Computer literate

IT skills:

  • Intermediate Word, Excel and Outlook skills
  • BuildSmart

Personal effectiveness skills:

  • Accuracy
  • Communication skills – verbal and written
  • Telephone etiquette
  • Customer relationship skills – relationship building

Technical skills:

  • Advanced filing skills
  • Providing catering for guests
  • Switchboard expertise

Key Performance Areas:

Implement, manage and maintain on-site drawings:

  • Receive drawings and compare with issue slips
  • Sort drawings and stamp all copy’s with relevant stamps
  • Distribute drawings as per SA/SE and transfer slips to be kept
  • Update drawing registers, soft folders and drawing clips
  • Superseded drawing to be removed, stamped and boxed
  • Obtain shop drawings for distribution and obtain approval within relevant timeframe

 

Provide administrative support to ensure efficient site operation:

  • Obtain project documentation from relevant sources on site for review and capturing
  • Maintain all electronic (SharePoint) and hard copy files for the duration of the project
  • Quality integrity of completed documentation to be reviewed and compared with actual work onsite
  • Collate and compile data packs and handed over at Project completion

 

Site staff coordination:

  • Obtain and communicate relevant pre-employment documentations
  • Gather relevant employee information and send through to Payroll Administrator at HQ
  • Once employed, completed forms to be send obtained and send through to HQ
  • Install clock on site and enrol employees, once employees are captured on BuildSmart
  • Pull daily/update/amend hours from the biometric time and attendance (comparison with HSE and QS stats)
  • Assist with monitoring the duration of contracts to ensure temporary workers’ contracts are renewed as required
  • Daily attendance registers to be implemented and maintained for all wage employees
  • Capturing of accurate time sheets as per attendance including overtime if applicable
  • Monitor and follow up on terminations and or extension which are due
  • Provide HR portal support where required

 

Material and plant management:

  • Draft requisitions to be send to relevant authorities for approval
  • Ensure the correct plant delivered to site is in good working order and relevant certificates are provided
  • Immediate reporting of any defective plant to be reported to the Plant and Yard for action
  • Operator time sheets and inspections to be obtained daily and send through to Headquarters
  • GRN to be compiled with supporting delivery notes and submitted to Headquarters on a weekly basis
  • Monthly stock take and stock control to be implemented
  • Ensure monthly stock take is done timeously and accurately

 

Customer service:

  • Maintain professional relationships with internal and external stakeholders and customers
  • Ensure personal conduct in accordance with brand and company standard
  • Know and understand customer needs and provide a quality service in accordance with company values

Teamwork:

  • Support and participate in project team’s purpose, vision and goals
  • Participate and contribute in solutions thinking and creativity
  • Participate in continuous improvement team discussions and activities
  • Promote information sharing, guidance and inter-departmental collaboration
  • Create an environment of trust, high moral and a cohesive winning team culture

To apply for this job email your details to recruit@onlinepersonnel.co.za