Administrative Officer

Job Position: Administrative Officer

Ref: 5260

Location: PE/Gqeberha

Salary: Commensurate with qualification and experience

Hours: Monday to Thursday: 08h00 – 16h45, Friday 08h00 – 15h30

Email your CV to recruit@onlinepersonnel.co.za

Qualifications / Requirements:

• Experience in Sage 300, Astrow, and SAP will be beneficial
• Grade 12 (Matric) essential
• Administration qualification (advantageous)
• Minimum 3 years’ administrative experience
• Cash office experience is essential
• Experience with IOD administration will be advantageous
• Payroll experience is advantageous (training will be provided)

Computer skills:

• Microsoft Word
• Microsoft Excel (Intermediate)
• Microsoft Outlook
• Payroll software (training provided)
• Accounting systems (advantageous)

Competencies:

• Exceptional attention to detail
• High level of accuracy
• Excellent organisational skills
• Strong numerical ability
• Good verbal and written communication skills
• Ability to multitask
• Ability to prioritise workload
• Strong problem-solving ability
• Ability to work under pressure
• Integrity and honesty
• Confidentiality
• Professionalism
• Reliability and dependability
• Self-motivation

 

Key Performance Areas:

Cash Office Administration:

• The incumbent will be responsible for all aspects of the cash office, including but not limited to:
• Cash reconciliation
• Receiving, counting, and balancing cash
• Processing receipts and payments
• Investigating and resolving cash discrepancies
• Maintaining accurate cash office records
• Ensuring compliance with internal financial controls and procedures

Injury on Duty (IOD) Administration:

• Administer all IOD matters from initiation to finalisation, including:
• Reporting workplace injuries
• Completing and submitting Compensation Fund documentation
• Liaising with medical practitioners, hospitals, employees, and management
• Monitoring claim progress
• Following up on outstanding documentation
• Maintaining accurate employee medical and claim records
• Ensuring legislative compliance with the Compensation for Occupational Injuries and Diseases Act (COIDA)

Payroll Support:

• Provide support to the Payroll Department as required
• Assisting with leave administration
• Assisting with overtime, allowances, and deductions
• Filing payroll documentation
• Maintaining confidentiality of payroll information at all times

General Administration:

• Filing and document control
• Data capturing
• Preparing reports
• Answering telephones and responding to enquiries
• Email correspondence
• Record keeping
• Ordering office stationery and supplies
• Assisting management with administrative projects
• Maintaining confidential personnel and company records
• Performing any other reasonable administrative duties assigned by management

 

Accuracy and Compliance:

• Maintain an exceptional level of administrative accuracy
• Capture information correctly the first time
• Check work before submission
• Meet all deadlines
• Maintain confidentiality
• Follow company procedures and policies
• Comply with applicable South African legislation