Job Position: Administrative Officer

Ref: 5260

Location: PE/Gqeberha

Salary: Commensurate with qualification and experience

Hours: Monday to Thursday: 08h00 – 16h45, Friday 08h00 – 15h30

Email your CV to recruit@onlinepersonnel.co.za

Qualifications / Requirements:

  • Experience in Sage 300, Astrow, and SAP will be beneficial
  • Grade 12 (Matric) essential
  • Administration qualification (advantageous)
  • Minimum 3 years’ administrative experience
  • Cash office experience is essential
  • Experience with IOD administration will be advantageous
  • Payroll experience is advantageous (training will be provided)

Computer skills:

  • Microsoft Word
  • Microsoft Excel (Intermediate)
  • Microsoft Outlook
  • Payroll software (training provided)
  • Accounting systems (advantageous)

Competencies:

  • Exceptional attention to detail
  • High level of accuracy
  • Excellent organisational skills
  • Strong numerical ability
  • Good verbal and written communication skills
  • Ability to multitask
  • Ability to prioritise workload
  • Strong problem-solving ability
  • Ability to work under pressure
  • Integrity and honesty
  • Confidentiality
  • Professionalism
  • Reliability and dependability
  • Self-motivation

 

Key Performance Areas:

Cash Office Administration:

  • The incumbent will be responsible for all aspects of the cash office, including but not limited to:
  • Cash reconciliation
  • Receiving, counting, and balancing cash
  • Processing receipts and payments
  • Investigating and resolving cash discrepancies
  • Maintaining accurate cash office records
  • Ensuring compliance with internal financial controls and procedures

Injury on Duty (IOD) Administration:

  • Administer all IOD matters from initiation to finalisation, including:
  • Reporting workplace injuries
  • Completing and submitting Compensation Fund documentation
  • Liaising with medical practitioners, hospitals, employees, and management
  • Monitoring claim progress
  • Following up on outstanding documentation
  • Maintaining accurate employee medical and claim records
  • Ensuring legislative compliance with the Compensation for Occupational Injuries and Diseases Act (COIDA)

Payroll Support:

  • Provide support to the Payroll Department as required
  • Assisting with leave administration
  • Assisting with overtime, allowances, and deductions
  • Filing payroll documentation
  • Maintaining confidentiality of payroll information at all times

General Administration:

  • Filing and document control
  • Data capturing
  • Preparing reports
  • Answering telephones and responding to enquiries
  • Email correspondence
  • Record keeping
  • Ordering office stationery and supplies
  • Assisting management with administrative projects
  • Maintaining confidential personnel and company records
  • Performing any other reasonable administrative duties assigned by management

 

Accuracy and Compliance:

  • Maintain an exceptional level of administrative accuracy
  • Capture information correctly the first time
  • Check work before submission
  • Meet all deadlines
  • Maintain confidentiality
  • Follow company procedures and policies
  • Comply with applicable South African legislation